3 Possible Answers to the Question: Where Did the Money Go?

3 Possible Answers to the Question: Where Did the Money Go?

Pain Points

3 Possible Answers to the Question: Where Did the Money Go?

 

3 Possible Answers to the Question: Where Did the Money Go?

Author: Nissa Fowler

In my experience, one of the most common problems that entrepreneurs struggle with is understanding where the money goes.  For example, you do a job with a high price tag and then think that the cash is just building up in the bank.  Then tax time comes and your accountant thinks you made much more than was ever in your bank account.  So the question you probably have is – where did the money go?

1)      You already spent it on job materials and/or labor: too many skilled professionals are not considering the exact expenses that the business pays in order to complete the job.  Often the cost of parts and labor aren’t even being identified on the invoice to the customer.  Not only can skipping this information be confusing to the customer, but it can also mean that you lack the information that you need that would help you run the business properly.  The issue is that you can’t focus on being cost-efficient if you don’t track what each job is costing.

2)      You took a family vacation from the business account: we call this “commingling”.  The reason this is an issue is because not separating out your personal spending from the business leaves you confused about your profitability.  For example, your tax accountant knows that the tickets to Disney were not a business expense, which means that expense won’t be deducted when calculating how much of the money you earned during the year will be taxable. Understandably, this can get confusing and cumbersome when you are considering the trip to the grocery store where you pulled out the wrong credit card, but the payoff of knowing exactly where your business stands, in real time, is immeasurable. In order to successfully run your business, you need someone who can help you with cash flow analysis.

3)      Your customer never paid the invoice you sentyou would think that customers should always pay their invoices, especially when they’ve just received services from a skilled professional, but unfortunately it happens all the time.  That’s why it is so important that you have a clear and user-friendly system in place in order to properly track customer accounts.  If not, you could basically be giving your work away for free!

These are just a few of the issues you might be dealing with when it comes to money coming in and out of your business.  So in order to address these issues and more, the first thing that every entrepreneur’s business should have straightened out is the accounting side of the business.  Let’s face it, your time is more valuable doing what you do, which is why doing the bookkeeping yourself, or worse, having someone who isn’t trained to know what to look out for, is not your best choice.

Think about it this way – I may know what a check valve is, but I can’t install a manifold to properly plumb my in-floor heating zones which is why I need a skilled plumber.  I hate cold feet and unexpectedly high heating bills, so I’m going to turn to a professional to do what they do best.  The same goes for getting a handle on where your money goes in your business.

An accountant should be able to advise you on better options for invoicing and get a set up in place for tracking job costs.  Having the chart of accounts working smoothly in your company books will mean that any personal spending from the business account is correctly booked and will not skew your bottom line.  Most critically, an accountant should help any entrepreneur understand what really drives their profits and what money saving opportunities are waiting for them to take advantage of.

 

This blog article is not intended to be the rendering of legal, accounting, tax advice or other professional services. Articles are based on current or proposed tax rules at the time they are written and older posts are not updated for tax rule changes. We expressly disclaim all liability in regard to actions taken or not taken based on the contents of this blog as well as the use or interpretation of this information. Information provided on this website is not all-inclusive and such information should not be relied upon as being all-inclusive.

Solving Pain Points

Solving Pain Points

Pain Points

Solving Pain Points

Stop the pain! Working smarter, not harder.

It’s tough to grow your company when you have a pain point that prevents you from going to the next level. Unfortunately, you don’t recognize a pain point until you literally feel the pain! By the time you feel it, you likely don’t have the resources to solve it. 

Common pain points from those that own accounting firms or tax firms and what some of the cries for help sound like:

  • Need Support: I have so much work and the demands are high. I’m overwhelmed and need help but don’t have time to find the help. I know that there are systems and applications that can help run my business and I’ve tried some but how do I know which is the best one?
  • Lack of Confidence: I feel like my clients are sucking the life out of me. Am I being too nice? I give them an inch and they take a mile.
  • Don’t Have the Time: There is so much administrative work to do with running my business. I have to work on my business and in my business at the same time. I keep trying to set up a process but I can’t find the time to complete it.
  • Need More Quality Client: I get referrals and some leads but they aren’t in the specific industry that I enjoy working with.

Starting, running, or growing a business isn’t always easy… actually is rarely easy. After all, you went to school to get educated on how to do the accounting/tax work, not become an entrepreneur! 

We know your pain, we’ve lived your pain and now in our community we hear it and see it over and over.  This is why CPA MOMS has a FB community, weekly newsletters, weekly podcasts, monthly webinars/gatherings, and other services like placement, coaching and franchising.

We always reach out to our community and ask for input and ideas so that we can better serve you. If you’ve ever thought about reaching out, we encourage you to do so. We have discovery calls to speak with a care specialist and learn more about what we have that can benefit you.

A common comment/question that we get is: I look on your website and I get confused on what you offer. It looks like a lot but I don’t understand exactly what everything is and what I qualify for.

Well, we hear you and we will be explaining in detail in the upcoming blog posts to help you understand how we have ways of solving your pain points so that you can get to the next level of your business.

There’s a lot of information coming your way so stay tuned! In the meantime, stay involved and support your peers in the FB Community. If you need access to the FB Community or you have any other questions, please feel free to email community@cpa-moms.us for more information.

 

 

 

 

 

 

Proposition 22 – Moving the Future of Work Forward in California

Proposition 22 – Moving the Future of Work Forward in California

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Proposition 22 – Moving the Future of Work Forward in California

Setting a new standard for independent work!

As Election Day approaches, you’ll be hearing more about Proposition 22, an initiative on this year’s ballot to protect app-based jobs and services in California. We want to explain why 72% of ride-share driver and delivery people support Prop 22 and why we’re joining them in advocating for it.

For too long, we’ve accepted an outdated and unfair employment system that forces every worker into 1 of 2 categories: either an employee with more benefits but less flexibility, or an independent contractor with more flexibility but almost no safety net. That needs to change—and we have a responsibility to help create a better future for work.

Drivers prefer to be independent contractors by a 4:1 margin because they can decide how, where, and when they work. No traditional job affords the same freedom to fit work around family, health, or education.

But choosing flexible work shouldn’t mean foregoing basic benefits. We believe drivers and delivery people deserve better. We’re advocating for Prop 22 because of what it would provide, including:

  • A minimum earnings guarantee that is 120% of minimum wage and includes an additional $0.30/mile for expenses, with no upper limit on drivers’ ability to earn more
  • Occupational accident insurance to cover medical bills in case of injury while driving or delivering
  • Healthcare contributions for drivers who work at least 15 hours a week
  • Public safety protections such as mandatory safety courses and legal protection from discrimination and sexual harassment

Drivers and delivery people would receive these benefits and protections while keeping their flexibility to work when, where, and for however long they want. That’s why groups like the California NAACP, the California Small Business Association, the Latin Business Association, and dozens of others are joining drivers in supporting Prop 22.

Voting Yes on Prop 22 will set a new standard for independent work in California. We encourage you to learn more about Prop 22 and why so many drivers support it.

Learn more about Prop 22❯ https://prop22facts.com/join/?source=uber

 

 

 

 

 

 

PPP Interim Final Rule Update

PPP Interim Final Rule Update

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PPP Interim Final Rule Update

Finally, we have are given some guidance that will ease some minds but aren’t favorable for all the PPP Loan Borrowers. Let’s hope more will follow soon!

Recently the Small Business Administration (SBA) provided a new Interim Final Rule (IFR) giving a little guidance to business owners that are seeking forgiveness. The 2 major changes include owner-employee limitations and the related party rent payments. It doesn’t address the needs of every business owner that is seeking the forgiveness of their Paycheck Protection Program Loan but it’s a start.

  • Owner-Employee of a S or C Corp with less than 5% isn’t subject to the compensation rule since they don’t have any meaningful ability to influence decision on the loan allocations. This is for corporate entities and not partnerships or limited liability companies. So, for those that are shareholders with 5% or more will be subject to the owner-employee limitations.
  • The major change is that the related party rent payments are now limited to mortgage interest, and payment of mortgage interest to a related party is now disallowed.

    The IFR provides four examples that make clear that:
    1) rent paid to the borrower from a subtenant reduces the eligible rent expense,
    2) mortgage interest for a mortgage that covers property subject to a lease to a third party must be reduced pro rata by the percentage (by fair market value) of the property which is leased out
    3) for shared spaces, utility payments must be similarly allocated
    4) home office expenses are limited to proration as set forth on 2019 taxes (or as expected for 2020 taxes if a new business).

  • A new cap on loan forgiveness is available for rent paid to related parties to no more that the amount of mortgage interest owed on the property during the covered period in question that is attributable to the space being rented by the business, and only to the extent that both the lease and the mortgage were in place prior to Feb. 15, 2020.

According to attorneys, Holland&Knight, “The term “related party” is not addressed in the statutory language of the CARES Act or previously in prior rules and is thus described in the IFR as including “any ownership in common between the business and the property owner.”

So, until there is more guidance it is advised you to remind your clients to keep invoices and expenses documented and in order.

Source:
Forbes Article
US Department of Treasury

 

 

 

 

 

PPP HALT!

PPP HALT!

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PPP HALT!

Hang in there and take a short breather! The last many months it’s felt like everyone’s rushed to meet deadlines around PPP but now disagreements between the lawmakers has put everything to a screeching HALT.

There’s a HALT on the next round of Coronavirus Relief for small businesses.  A HALT on Small Business Association (SBA) accepting new applications and now many CPAs are recommending business owner’s HALT on filing for forgiveness.  

$659 billion was provided to SBA to be distributed to small business for relief due to the pandemic effecting the health of these businesses. This program expired on August 8th with an estimated amount of over $100 billion remaining in the program to be disbursed. We all had expected answers on the guidelines for forgiveness, with the expectation that loans of $150,000 or less to just be automatically forgiven.

History of the loans and status:

In April, Paycheck Protection Program (PPP) was created from The CARESs Act which put $349 billion to the SBA. The average PPP loan value is just over $100,000 (based on cumulative national average). Later, Congress added $310 billion for PPP and Health Care Enhancement Act and the majority of what’s been distributed from this are loans under $50,000. 

SBA opened their platform to file for forgiveness but no ones rushing to do it because their holding out on answers about the deductibility issues and the possibility their loan might already be granted forgiveness. 

If you’re looking for answers, on Aug 11th the SBA posted an 18 page Frequently Answered Questions about the Paycheck Protection Program Loans but there are still lots of unanswered questions. 

So what do we do while we we’re at a halt?
Prepare and get our ducks in a row!

Even without answers on important guidelines that will effect what and how we file, we know our ducks (aka clients) need to get their documents and receipts together and maintained until we’ve answer and ready for our next steps.

 

 Source: American BankerAmerican Action Forum, CNBC   

     

     

     

    EIDL Borrowers Beware of the Rewarded Whistleblowers!

    EIDL Borrowers Beware of the Rewarded Whistleblowers!

    EIDL Borrowers Beware of the Rewarded Whistleblowers!


    It’s just not worth it! Whistleblowers are everywhere because they are protected and rewarded. So is accepting the loan without serious review really worth taking the money?

    There are so many specific rules and regulations that many EIDL borrowers had failed to understand before accepting the loan which could put you in a situation to tell your client that their best course of action is to return the money immediately before whistleblowers report them.

    As accounting professionals, we want to help our clients do the right things with managing their finances and sometimes we have to say the things they don’t want to hear but need to be said. If your client has accepted or is considering to apply and accept the EIDL, your eagle eye and mother’s concerning voice should be used when consulting your client.

    So besides recommending that your client read all the details carefully and suggest they consult an attorney if needed, it’s important for you to know some of the important points like these: (just to name a few)

    • Businesses can’t take out dividends for over 30 years if they received an EIDL loan and do not repay it in full.
    • There’s fine print about a collateral agreement in the application for loan amounts greater than $25,000.
    • EIDL applications are still being accepted but the $10,000 advance on the loan that could be considered a grant, is no longer available.
    • All EIDL borrowers’ private details will be available in the public records because of the Freedom of Information Act, enumerated at 5 U.S.C. § 552. Violating a loan covenant can cause the interest rate on that loan to increase or even cause it to be considered in default.

    Source: https://www.forbes.com/sites/alangassman/2020/07/28/many-eidl-loans-will-cause-disaster-for-unassuming-borrowers/#6473e5db3049